Current Career Opportunities

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Human Resources Generalist

The human resources generalist has responsibilities in the following functional areas: employee relations; managing of benefits; maintaining the human resources database; staff recruitment and onboarding. Additional duties include regulatory compliance and coordination of leaves of absences and workers’ compensation/safety. The incumbent will report to the executive director, with a dotted line to the human resources department at Jewish Senior Living Group. This key position is based in Palo Alto.

Essential Duties

  • Act as a business partner with managers and supervisors to communicate policies, procedures, programs and laws. Advise managers and supervisors regarding employment issues
  • Provide day-to-day performance management guidance to line management (coaching, counseling, career development, disciplinary actions)
  • Provide support to managers with internal investigations and make recommendations regarding solutions
  • Respond to employee-relation issues such as employee complaints, harassment allegations, and discrimination complaints
  • Conduct exit interviews to identify reasons for employee separation
  • Assist with the development and administration of HR programs, procedures, and guidelines to help align the workforce with the strategic goals of the organization
  • Prepare routine and customized reports for management, as requested
  • Coordinate the recruitment and onboarding efforts for exempt and nonexempt personnel:
    • Post positions as directed internally, on the company’s website, and on the Internet
    • Source, screen, interview, and refer qualified candidates to the hiring managers; participate in group interviews and guide the manager through interview process
    • Conduct and coordinate all related pre-employment procedures such as background checks with the DOJ, physicals/TB tests, reference checks and licensure verifications
    • Create new hire packets
    • Conduct new hire orientation
    • Create and maintain personnel files
  • Manage workers’ compensation program, including initial reporting, modified duty, extensive claims management, interfacing with external employee health clinic, plan/claim administrator, and employees
  • Implement company safety and health programs. Track recordable; posts OSHA-required data and file reports
  • Manage leave of absence program, including documentation, compensation, weekly reporting, and employee communication
  • Input payroll status changes and coordinate payroll processing with the business office manager
  • Responsible for data entry and data management related to the human resources information system
  • Participate in benefits administration, including coordinating open enrollment, claims resolution, change reporting, communicating benefit information to employees, and wellness programs
  • Assist with the administration of compensation programs to include job description development, position benchmark, job classification, and internal salary structure
  • Manage monthly licensure audit process
    • Complete monthly and quarterly projects, including but not limited to 403(b) contributions (quarterly)
  • Maintain and coordinate employee recognition programs
  • Recommend new approaches, policies and procedures to effect continual improvement and efficiency of the human resources department
  • Audit and maintain employee files to ensure compliance with all state, federal, and regulatory requirements
  • Collaborate with the executive director to execute on major projects, share best practices, and coordinate team efforts
  • Perform other duties as assigned

Qualifications

MUST PASS DEPARTMENT OF JUSTICE CRIMINAL BACKGROUND AND PHYSICAL/TB TEST

  • Bachelor’s degree in human resources, business, and/or organizational development
  • Four years of progressive experience in human resources
  • Four years current/recent California HR experience, required
  • PHR/SPHR, preferred
  • Healthcare or hospitality experience, preferred
  • Working knowledge of and experience in federal and state employment law, compensation, employee relations, safety, and workers’ compensation
  • Demonstrated ability to communicate and interact effectively with all levels of the organization
  • Demonstrated excellent communication skills, including verbal, written, and presentation
  • ed strong organizational and time management skills, and the ability to work independently
  • Demonstrated proficiency with MS Office, including Outlook, Word, Excel
  • Experience in the administration of benefits and compensation programs, and other human resources programs
  • Evidence of the practice of a high level of confidentiality and professionalism
  • Active affiliation with appropriate human resources networks and organizations, preferred
  • Ability to be accurate, concise, detail oriented, and make independent decisions
  • Ability to work collaboratively, strategically, creatively, and with good humor in a highly adaptive, confidential setting

Send application for Human Resources Generalist position

Certified Nursing Assistant

The certified nursing assistant assists the licensed nursing staff by performing routine nursing duties and activities of daily living.

Essential Duties

  • Assist residents with activities of daily living, such as dressing, grooming, eating, bathing, positioning, turning, toileting, and exercising
  • Carry out various procedures such as the collection of lab specimens for urine and stool samples
  • Assist residents with their nutritional needs
  • Transfer, transport, and escort residents as needed
  • Answer call lights promptly
  • Change bed linens, make beds, and keep rooms clean and orderly
  • Maintain safe and sanitary work stations and equipment
  • Attend in-service trainings and education sessions, as assigned
  • Perform specific work duties and responsibilities as assigned by the supervisor

Qualifications

MUST PASS DEPARTMENT OF JUSTICE CRIMINAL BACKGROUND AND PHYSICAL/TB TEST

  • Graduate of a certified nursing assistant program
  • Current active CNA license
  • Prior geriatric nursing aide experience, preferred
  • Ability to read, write, understand, and follow instructions in English
  • Ability to communicate effectively
  • Able to perform simple arithmetic
  • Basic knowledge of MS Office or the willingness to learn within 90 days of employment in order to maintain proper documentation of the care provided during shifts
  • Ability to provide coverage or work overtime when needed

PHYSICAL REQUIREMENTS/WORKING CONDITIONS

  • Frequent standing, stooping, bending, stretching, squatting
  • May be exposed to blood and body fluids which may contain HIV and/or HBV
  • Must be able to transport residents via wheelchair, Geri chair or shower chair, pushing up to 150 pounds unassisted
  • Must be able to transfer, lift, turn and position a resident weighing up to 125 pounds unassisted, or with the assistance of one for a resident weighing over 125 pounds
  • Must be able to stoop, bend, stretch, squat, stand, and walk for up to 90 percent of the work day
  • May be subjected to offensive odors and combative behavior
  • Must be able to reach up to a level of six feet; must be able to push a dietary cart weighing up to 40 pounds unassisted
  • Must be able to lift and carry up to 20 pounds frequently and 50 pounds occasionally

Send application for Certified Nursing Assistant position

Executive Assistant

The executive assistant provides high-level administrative support for the executive director and business office manager. Responsible for handling information requests, maintaining office supplies, communicating with the Moldaw Residences board of directors, and ensuring an efficient office atmosphere.

Essential Duties

  • Perform clerical functions such as preparing correspondences, communications, arranging meetings/conference calls, scheduling appointments for the executive director and administration management team
  • Serve as the assistant to the executive director and business office manager. Screen persons requesting to see the executive director and schedule appointments as necessary
  • Assist the business office manager with accounts payable and duties related to A/P, prepare bank deposits, and make bank deposits as needed
  • Sort and route mail. Answer routine mail and e-mail, and return telephone calls
  • Prepare meeting notices, minutes, and statistical information
  • Supervise and place the orders of all office supplies, stamps, paper supplies, copy machine supplies, and printed forms within a monthly budget
  • Compile and maintain resident listings and resident directories
  • Maintain and update the resident handbook and resident directory
  • Provide a wide range of administrative- and executive-support related tasks
  • Relieve the receptionist at the concierge’s desk as scheduled
  • Possess and maintain a professional, businesslike office atmosphere at the reception desk, lobby area, and office area
  • Assist with welcoming visitors and/or residents, answer questions, handle inquiries, and refer to appropriate departments
  • Assist department heads and the resident council with typing, as time permits
  • Attend management and board meetings, and take minutes and distribute
  • Maintain, update, organize, and file correspondence, documents and their pertinent forms, verifying completeness, storage, and retrieval
  • Maintain the work station and equipment in a safe and organized manner
  • Attend in-service trainings and education sessions, as assigned
  • Perform other duties as assigned

Qualifications

MUST PASS DEPARTMENT OF JUSTICE CRIMINAL BACKGROUND AND PHYSICAL/TB TEST

  • High school graduate. Bachelor’s degree preferred
  • Two years of general office management experience; some supervisory training helpful but not required
  • Must be proficient the in Word, Excel, PowerPoint, and Outlook
  • Ability to read, write, and communicate effectively in English
  • Able to perform simple mathematics
  • Ability to work under pressure and meet deadlines. Highly organized, flexible, and able to multitask
  • Ability to work well without direct supervision
  • Must display a courteous, professional, friendly, and helpful attitude toward the staff, residents, and general public

Send application for Executive Assistant position

Line Cook

This self-motivated, hands-on, quality-oriented individual is responsible for the preparation of all food items as per standardized recipes.

Essential Duties

  • Prepare all soups, stocks, sauces; boil, braise, and roast items as per standardized recipes
  • Prepare and serve all sautéed, fried, grilled, steamed, and baked items as per standardized recipes
  • Prepare or direct the preparation of all food served, following standard recipes, food production sheets, and special diet orders
  • Plan food production to coordinate with meal-serving hours, so that excellence, quality, temperature, and appearance of the food is preserved
  • Determine the amount and type of food and supplies required for daily menus, and see that supplies are obtained from the storage areas in adequate time for meal production
  • Maintain assigned work station in a safe and sanitary condition
  • Ensure that all foods are at the correct temperatures prior to and during mealtimes
  • Perform other duties as assigned

Qualifications

MUST PASS DEPARTMENT OF JUSTICE CRIMINAL BACKGROUND AND PHYSICAL/TB TEST

  • High school diploma or equivalent
  • Three years’ experience as a cook in a hotel, restaurant, club or similar institution
  • Ability to read, write, understand, and follow instructions in English; communicate effectively; perform simple arithmetic
  • Ability to understand measurements and conversions
  • Ability to plan and organize work; interpret instructions, recipes, specifications, and standards
  • Knowledge of kitchen equipment operations and maintenance. Some knowledge of nutrition and diet

PHYSICAL REQUIREMENTS/WORKING CONDITIONS

  • Must be able to stand or walk for up to eight hours per day
  • Must be able to bend, stoop, and stretch frequently throughout the day
  • Moderate to heavy physical effort needed infrequently
  • Manual dexterity for preparing food
  • Ability to use standard industrial kitchen appliances required
  • Must be able to lift up to 50 pounds independently
  • May be exposed to extreme temperatures (freezers and stoves-range burners) for short periods of time
  • May be exposed to industrial cleaning chemicals
  • Must be able to see, hear, and communicate with others

Send application for Line Cook position

Maintenance Assistant

This experienced maintenance assistant (or the right individual for the position will be trained) is a self-motivated, hands-on, quality-oriented individual assists in maintaining the day-to-day operations and the physical assets of Moldaw Residences.

Essential Duties

  • Responsible for the completion of all maintenance service requests as assigned
  • Perform repairs, modifications, and preventive maintenance tasks on building and facility equipment, fixtures, and systems
  • Maintain inventory control
  • Assist in monitoring all work being performed by outside contractors
  • Responsible for 24-hour emergency maintenance schedule
  • Complete ground work as directed by the operations manager, which may include picking up trash, and sweeping the curb and dumpster areas
  • Responsible for alerting the operations manager of any unusual occurrence and/or damage that has taken place or that may occur
  • Monitor and maintain all building systems as assigned
  • Assist with maintenance needs in the apartments and common areas of the facility
  • Perform minor routine repairs in the general facility and apartments, such as carpentry and painting
  • Conduct preventive maintenance actions such as lubrication, cleaning, and filter change
  • Utilize a wide variety of hand and portable power tools
  • Perform apartment renovations, including painting, cleaning, and repairing
  • On-call duties as assigned
  • Work independently for shift coverage, as requested

Qualifications

MUST PASS DEPARTMENT OF JUSTICE CRIMINAL BACKGROUND AND PHYSICAL /TB TEST

  • High school graduate or equivalent
  • Two years’ maintenance experience preferred, preferably in a hospital or commercial building setting
  • Knowledge and proficiency in the proper and safe use of hand/power tools used in the repairs of building facilities
  • Knowledge of the following trades: carpentry, plumbing, electrical, painting, and HVAC
  • Knowledge of safety practices and procedures related to the building trades; proper lifting techniques; basic math to add, subtract, multiply, and divide
  • Ability to read, write, understand, and follow instructions in English
  • Ability to communicate effectively with residents (seniors), guests, and other staff
  • Ability to work in close cooperation with residents, guests, visitors, families, supervisor, and peers
  • Must be courteous, tactful, and gracious at all times

Physical Requirements/Working Conditions:

  • Work indoors and outdoors
  • Must be able to stand/walk for 100 percent of the work day
  • Must be able to lift and carry up to 50 pounds independently
  • Must be able to push and pull bus carts weighing up to 50 pounds independently
  • Must be able to bend, stoop, reach, and balance frequently throughout the work day

Send application for Maintenance Assistant position

Class C Driver

The Class C Driver is responsible for transporting residents and guests to scheduled destinations in a safe and timely manner. The driver maintains accountability of passengers at all times, placing their safety above all other concerns.

Essential Duties

  • Transport residents and guests to scheduled destinations in a safe and timely manner
  • Maintain records of all transportation services provided
  • Place passenger safety above all other concerns; maintain accountability of passengers at all times
  • Assist passengers entering and leaving the vehicle, as necessary. Assist passengers with loading and unloading parcels, etc.
  • Check the vehicle prior to use for readiness; i.e., fuel, oil, tires, etc. Record routine maintenance and service check on the vehicle. Maintain the vehicle in a high state of cleanliness at all times. Notify the supervisor of necessary repairs and vehicle malfunctions
  • Operate the vehicle in accordance with traffic laws and regulations
  • Submit to DOT drug testing program and any other mandated safe driving program as requested
  • Immediately notify the supervisor of resident concerns, problems, or incidents
  • Attend department staff and in-service meetings as assigned
  • Perform other duties as assigned
  • Wear company-assigned uniform and is always well groomed

Qualifications

  • Must be able to pass the Department of Justice fingerprint background, physical/TB, employment verification
  • High school diploma or equivalent
  • Valid California Class C license, with a passenger endorsement from the DMV; experience with senior population; ability to transport residents in wheelchairs
  • Ability to read, write, and effectively communicate in English
  • Must have a good driving record
  • Able to interpret and follow map directions
  • Ability to operate various sizes of vehicles (4 passengers, vans and buses) comfortably
  • Must maintain a courteous, friendly, and helpful attitude with the residents at all time

Physical Requirements/Working Conditions:

  • Must be also to sit in a vehicle for up to 6 hours per day
  • Must be able to stoop, bend, stretch, and squat to load and unload cargo areas
  • Perform routine preventive maintenance on the vehicles according to a schedule
  • Must be able to lift up to 50 pounds when handling luggage and resident groceries
  • May be exposed to the elements for short periods of time
  • Must have good driving skills so as to handle vehicles on wet and/or slippery roads

Send application for Class C Driver position

Houseman

The houseman is responsible for providing clean, sanitary, comfortable, orderly, and satisfying surroundings for the residents, employees, and the public.

Essential Duties

Specifically, the houseman is responsible for performing the following tasks to the highest standards:

  • Clean sinks, toilets, urinals, mirrors, walls, windows, counters, vents, and/or floors with proper cleaning agents
  • Adhere to cleaning agents' usages, procedures, and instructions
  • Thoroughly dust all the furniture, pictures, shelves, handrails, and baseboards by extending arms overhead and stopping as needed
  • Pick up work assignments from the housekeeping department, and review them for any questions
  • Sign in/out on the payroll sheet/system and for key cards. Report to assigned area(s) with required keys, equipment and supplies
  • Clean and polish all metal surfaces by applying pressure in a repeated motion
  • Vacuum or deep shampoo all common areas, including hallways, resident units, and meeting rooms
  • Perform other duties as assigned

Qualifications

  • High school diploma or equivalent
  • One year of experience in environmental services or other related field
  • Ability to read, write, and comprehend verbal and written instructions in English
  • Ability to communicate with residents and employees
  • Ability to work under pressure
  • Ability to multitask in a changing environment
  • Knowledge of materials, equipment, and methods commonly used in cleaning and disinfecting
  • Able to learn how to properly use cleaning supplies and materials

Send application for Houseman position

Universal Dining Staff (Full-time/Part-time Server/Busser/Food Runner)

Self-motivated, hands-on, and quality-oriented staff are responsible for providing first-class service to Moldaw’s residents, and ensuring the maintenance of a clean dining area. Duties are accomplished in an efficient, courteous, and accurate manner.

Send application for Universal Dining Staff (Full-time/Part-time Server/Busser/Food Runner) position

FAQs

Q: In what format should I submit my resume?

Submit your resume in Microsoft Word or as a PDF.

Q: Can I edit my application once I've submitted it?

No. Once you've submitted your application, you won't be able to edit it.

Q: How long will my resume be kept on file?

Your resume will be kept on file for one year.

Q: How often should I reapply?

You should only resubmit your resume if you're applying for a different position. As we keep applications on file for one year, it's not necessary to reapply during this one-year period.

Q: How will I know if Moldaw Residences is interested in my application?

We'll contact you by phone or email if we're interested in your resume and qualifications.

Q: How do I apply?

There are two ways you can apply. In either instance, please indicate the position you're applying for in the subject line.

  1. Email your resume to 899jobs@moldaw.org
  2. Click here to complete the PDF application, then send it via email to 899jobs@moldaw.org
 
 
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